Overview:
In this chapter, the role of the Host Country is outlined in detail.
General meeting requirements are summarized in the resource linked below in a simple to read grid format, this should be used as a master reference document when looking at the ADB annual meeting as a whole.
The role of the host country is one that is both complex and multifarious. It is recommended that a PCO be engaged in the early stages to ensure that all facets of the meeting are managed in a way that is both timely and cost efficient.
The host country is expected to meet and exceed expectations across all responsibilities of hosting the meeting and as such communication across all meeting stakeholders is key.
Important Information:
- Appoint a Host Country Coordinator with Authority to make decisions and communicate directly with ADB
- Have a well-coordinated and committed host country organizing committee (HOC)
- Communicate accurately and on time with ADB and with the different groups within the HOC
- Implement all agreed operational plans
- Meet all logistic and other requirements at the required standard
Useful Resources From This Chapter:
- Appendix 5 - Annual Meeting Requirements
- Appendix 10 - Related Tasks -Schedule/Timeline of Host Country Activities
- Appendix 6 - Fiji Annual Meeting ADB Organizational Chart
- Appendix 11 - Role and Schedule of the Chair and Vice-Chairs
- Appendix 12 - Status, Immunities, Exemptions and Privileges
- Appendix 13 - Roles and Responsibilities of Professional Congress organizers (PCOs)
- Appendix 14 - Example PCO Scope of Works (SOW)
Annual Meeting Requirements - Host Country
The below presents an overview of the annual meeting and the itemized requirements of the event in a grid format. Each square of this grid has a greenbook chapter dedicated to it and as such it should provide a simple ‘go-to’ summary of both ADB and host country deliverables.
Download Annual Meeting Requirements
