Overview:
The purpose of this very brief chapter is to ensure all parties are aware of their responsibilities as pertains to insurances for the annual meeting.
Important Information:
- The host country provides comprehensive general liability insurance to cover the venue(s), equipment and vehicles provided for the Annual Meeting.
- All participants are advised by ADB to arrange for their own medical, travel, and personal insurance while attending the meeting.
- Any third party suppliers or partners appointed by the host country or PCO should either be covered by the general liability insurance provided by the host country or if not, are informed that the onus of responsibility for provision of liability insurance is on them.
Useful Resources From This Chapter:
- For the duration of the Annual Meeting, the host country must have comprehensive general liability insurance (including automobile liability insurance) to cover the facilities and services within the scope of the MOUFor the duration of the Annual Meeting, the host country must have comprehensive general liability insurance (including automobile liability insurance) to cover the facilities and services within the scope of the MOU, either by self-insurance or through an insurance company.
- All participants are informed through the invitation letter (Appendix 72) to arrange for their own medical, travel, and personal effects insurance while attending the meeting. ADB will not be responsible for coverage of any medical costs of a participant, except for ADB staff and personnel.
- The host country must take all necessary measures for the personal security of the participants and the safety of their property and the property of ADB while in the meeting venue.
- ADB takes out marine insurance, which covers goods only while in transit. It commences as soon as the goods are lifted at origin and ends upon delivery at final destination.
- All other insurance requirements must be arranged by the host country. This includes confirming that all venues and personnel as well as liaison officers, conference staff, are adequately insured for third party liability and that all equipment provided by the host country in connection with the Annual Meeting is insured against damage, loss and theft.
- For any third party suppliers or partners appointed by the host country or PCO who have been advised that they are to provide their own general liability insurance, it is requested that the applicable paperwork be bought onsite and sighted by a relevant authority appointed by the host country or PCO.