Overview:
The purpose of this chapter is to outline the host country’s responsibility as pertains to security requirements in both the annual meeting pre-planning phase and during the event.
All planning for security must be done in deep consultation with ADB as there are unique and specific requirements across all events; both ADB hosted and host country hosted.
The security detail is also expected to lead traffic control requirements during the meeting.
Important Information:
- The host country is responsible for security at the Annual Meeting.
- Coordination between the ADB Security Coordinator and the HOC security coordinator should be continuous from August of the previous year until the Annual Meeting is over.
- Security must be assured in all venues, the airport, hotels, and in transport used for the Annual Meeting.
- The perimeter of the venue, access points and procedures, as well as traffic flow, must be established as early as possible and advised to all concerned, especially drivers.
- Security guards may be required to patrol venues/areas that hold valuable items across the setup days.
- During the Annual Meeting, daily security advisory committee meetings are held with the HOC security coordinator.
Useful Resources From This Chapter:
- Appendix 96 - Security Checklist
- Appendix 97 - Risk Management Process Risk Register
- Appendix 98 - Commercial Passenger Air Travel Guidelines
- Appendix 99 - Security Measures Adopted During The 2004 Jeju Annual Meeting
- Appendix 100 - Annual Meeting Security Guidelines
- Appendix 101 - Emergency Information Card
- Appendix 102 - Environment, Health and Safety Inspection Checklist
- Appendix 103 - Crowd Control Checklist
- Appendix 104 - Green Cleaning Guidelines
- Appendix 105 - Best Practices on Janitorial Services