Chapter 15

Security and Traffic Control

TOPICS:

15.1. Security at the Venues

15.2. Consultation with ADB

15.3. Recommended Actions

15.4. Traffic Control

15.5. Airport Security Procedures

15.6. Security, Safety and Health Awareness and Orientation

Useful Resources From This Chapter:

  1. Appendix 96 - Security Checklist
  2. Appendix 97 - Risk Management Process Risk Register
  3. Appendix 98 - Commercial Passenger Air Travel Guidelines
  4. Appendix 99 - Security Measures Adopted During The 2004 Jeju Annual Meeting
  5. Appendix 100 - Annual Meeting Security Guidelines
  6. Appendix 101 - Emergency Information Card
  7. Appendix 102 - Environment, Health and Safety Inspection Checklist
  8. Appendix 103 - Crowd Control Checklist
  9. Appendix 104 - Green Cleaning Guidelines
  10. Appendix 105 - Best Practices on Janitorial Services
  1. Appendix 106 - Integrated Pest Management
  2. Appendix 107 - Waste Segregation and Disposal Scheme

15.1. Security at the Venues

  1.  The host country arranges for 24-hour physical security of the meeting area and venues (i.e., all buildings, including hotels and temporary structures)
    The host country arranges for 24-hour physical security of the meeting area and venues (i.e., all buildings, including hotels and temporary structures) for the protection of property and maintenance of order around the meeting area. A host country security presence is deployed outside of the entrances to the venue for the opening session to prevent admission of unauthorized persons and to maintain order. Where feasible, all security measures should be in place and operational at least 1 week prior to the opening session.
  2. A host country security presence is also required at official Annual Meeting networking and cultural events. Host country security personnel’s primary duties are to provide overall security for the event, prevent the admission of unauthorized persons, manage traffic, and generally maintain order. They are also required to assist in ensuring the smooth flow of invitees attending these events (e.g., crowd control in escalators, stairs, at entry gates).
  3. A uniformed security presence is deployed outside of all entrances to the meeting area and venues and, to prevent the admission of unauthorized persons, at entrances to the opening session and business session, smaller meeting rooms, and at access points on the floors where the Board, ADB, and Secretariat offices are located. A uniformed security presence is also posted at other locations as determined by the host country in consultation with ADB.
  4. Security personnel are briefed to permit access to the venue to authorized ADB personnel on a 24-hour basis.
  5. Security personnel should be available 24-hours for any areas containing valuable equipment and setup. Ensure setup days are included in the security schedule.
  6. The host country will ensure to engage, plan, and coordinate with the primary and alternate security focal point (SFP) on a continuing basis from the establishment mission and throughout the Annual Meeting.
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