Chapter 19

Meeting Setups

TOPICS:

19.1. Meeting and Function Room Allocation

19.2. Floor Plans and Layout

19.3. Official Events

19.4. Seminar Series

19.5. Networking Events

19.6. Floral Arrangements

Useful Resources From This Chapter:

  1. Appendix 17 - Floor Plans and Layouts Brief - Fiji 2019
  2. Appendix 18 - Opening Session - Sample Seating Plan
  3. Appendix 23 - Meeting and Function Rooms Utilizations
  4. Appendix 80 - Opening Session - Photographs
  5. Appendix 127 - Speech Prompter
  6. Appendix 128 - Business Sessions and Speaking Time Control Equipment
  7. Appendix 129 - Governors’ Plenary - Photographs
  8. Appendix 130 - Subregional Meetings Photographs
  9. Appendix 131 - Parallel Meeting - Photographs
  10. Appendix 132 - Press Conferences - Photographs

19.5. Networking Events

  1. TD/PSOD Joint Cocktail Reception. A cocktail reception attended by investors and bankers
    • Approximate room size: 500 m2; may be in a suitable venue outside the convention center
    • Estimated attendance: 150 persons
    • Physical setup: High cocktail tables, microphone and sound system for background music (BGM), cocktail mood lighting
    • Refreshments: Cocktails and drinks to be selected by organizers
  2. Governors' Luncheon


  3. Media Reception. A cocktail reception to be attended by media and ADB Management and senior staff will be held preferably on the day of the President’s opening press conference (i.e., day 1)
    • Approximate room size: 300 m2
    • Estimated attendance: 200-250
    • Physical setup: Microphone, sound system for BGM, high cocktail tables, preferably outside the venue of the press conference
  4. Networking Lunches. Organized and managed by the Host Country. Networking lunch areas to be easily accessible to the meeting rooms and main venue. 
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